Title
Building Automation Controls Maintenance and Services
Action
Action:
A. Approve unit price contracts with the following companies for building automation controls maintenance and services for a term of five years:
- Controls Service Group, Inc.,
- United Automation Corporation, and
B. Authorize the City Manager to approve possible price adjustments and amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
William Haas, Engineering and Property Management
Explanation
§ Engineering and Property Management is responsible for the operations and maintenance of municipal facilities, structures, and assets including office, warehouse, storage, vehicle maintenance, communication towers, and public safety.
§ Many of these facilities have building automation systems which are a network of electronic devices that monitor and control various building systems.
§ Specifically, the City uses these systems for:
- Reducing energy consumption,
- Effective monitoring and control of energy consumption,
- Improved equipment reliability and useful life,
- Early detection of problems and sending alerts to the maintenance staff,
- Trending data of all temperatures including status of HVAC system, and
- Central or remote control and monitoring of building systems.
§ The firms will perform the routine quarterly maintenance and system data backups that are needed to keep the building automation system operating correctly.
§ The contracts require the firms to meet two-hour emergency response times 365 days per year, 24 hours per day.
§ On February 26, 2018, the City issued a Request for Proposals; two proposals were received from interested service providers.
§ City staff evaluated the proposals and recommends Controls Service Group, Inc. and United Automation Corporation based on their extensive experience and favorable pricing.
§ Estimated contract expenditures are $600,000 over the five year term.
Charlotte Business INClusion
No subcontracting goals were established because no subcontracting opportunities were anticipated (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy). However, Controls Service Group is a City SBE and has committed to use the following certified firm as the project allows:
§ Electrical Systems Specialists, Inc. (SBE) (electrical)
Fiscal Note
Funding: General Community Investment Plan