Title
Purchase of Modular Office Space for Charlotte Water
Action
Action:
A. Approve the purchase of modular office units from a cooperative purchasing contract as authorized by G.S. 143-129(e)(3),
B. Approve a unit price contract with Aries Building Systems, LLC for the purchase of modular office units for a term of six months under Houston-Galveston Area Council of Governments Contract No. MB11-16 dated November 1, 2016, and
C. Authorize the City Manager to extend the contract for additional one-year terms as long as the cooperative contract is in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contact.
Body
Staff Resource(s):
Angela Lee, Charlotte Water
Ron Hargrove, Charlotte Water
Cooperative Purchasing Exemption
NC S.L. 2001-328, effective January 1, 2002, authorizes competitive group purchasing.
Explanation
* In August 2017, an Office Space Needs Study for Charlotte Water was completed. Existing facilities as well as future office space needs for the Department were assessed.
* The study determined that all current office space is near capacity and indicated that if the Department grows at the same rate as seen in the last five years, there will be a need for at least an additional 82,500 square feet of office space to accommodate this growth by Fiscal Year 2028.
* Purchasing these modular office units through a cooperative contract will reduce construction time by as much as three to four months, as well as provide at least a five percent discount on the units.
* Modular office units will provide short-term relief. Future action requests will be presented to Council to begin addressing Charlotte Water's long-term space needs.
* Aries Building Systems, LLC has a contract awarded through the Houston-Galveston Area Council of Governments that offers competitively obtained contracts to public agencies nationwide.
* The company will be paid the unit prices set forth in the contract, a copy of...
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