Title
Video Security and Door Access Equipment and Services
Action
Action:
A. Approve the purchase of video security and door access equipment and services from a cooperative purchasing contract as authorized by G.S. 143-129(e)(3),
B. Approve a unit price contract with A3 Communications, Inc. for the purchase of video security and door access equipment and services for a term of two years under National Association of State Purchasing Officials ValuePoint Master Agreement #3407, effective August 15, 2017, and
C. Authorize the City Manager to extend the contract for an additional three-year term as long as the cooperative contract is in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contract.
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
Williams Haas, Engineering and Property Management
Cooperative Purchasing Exemption
NC S.L. 2001-328, effective January 1, 2002, authorizes competitive group purchasing.
Explanation
§ This contract includes the replacement of the 10-year-old video security and door access systems at the Bechtler Museum, Knight Theater, and Gantt Museum, in addition to the replacement of the door access system at the Blumenthal Performing Arts Center.
§ The new technology will be more reliable, with improved picture quality.
§ Video monitoring enhances safety and security for patrons, staff, and assets. Captured surveillance video is also used in reviewing insurance and legal claims.
§ A3 Communications, Inc. has a contract awarded through the National Association of State Purchasing Officials that offers competitively obtained contracts to public agencies nationwide for security equipment and services.
§ A3 Communications will provide all necessary hardware and installation including, but not limited to, security and door access equipment, servers, licenses, cabling, conduit, labor, programming, permitting and testing.
§ Projects are anticipated to be completed over the course of three years. All cultural facilities will remain open during these upgrades.
§ Annual expenditures are estimated to total $200,000 for all facilities.
Charlotte Business INClusion
These are cooperative purchasing contracts and are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: City’s Cultural Facilities Operating Fund