Title
Airport Asphalt Purchase and Pavement Testing Services
Action
Action:
A. Award a unit price contract to the lowest responsive bidder Blythe Brothers Asphalt, Co. LLC, to provide asphalt and pavement services for a term of three years,
B. Approve a contract with On-Spec Engineering, PC for engineering materials testing services for an initial term of three years, and
C. Authorize the City Manager to renew the contracts for up to two additional, one-year options with possible price adjustments and to amend the contract consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Brent Cagle, Aviation
Jack Christine, Aviation
Explanation
§ Aviation needs to replace or repair asphalt portions of the airfield and roadways on airport property. Some of these sections of asphalt will require testing for quality assurance to ensure durability and safety.
§ These contracts will provide for the purchase and placement of asphalt, and the other associated testing work needed for these repairs.
§ Staff anticipates renewing the contracts for up to two additional, one-year terms at prices to be negotiated based on market conditions.
§ This activity is occurring on airport property, which is in Council District 3.
Action A
§ This unit price contract will provide the purchase and placement of asphalt.
§ On February 5, 2018, the City issued an Invitation to Bid; two bids were received from interested service providers. The project was re-advertised on March 1, 2018; two bids were received from interested service providers.
§ Blythe Brothers Asphalt, Co. LLC was selected as the lowest responsive, responsible bidder.
§ Annual expenditures are estimated to be $1,202,775.
Action B
§ This contract will provide the engineering materials testing services of installed pavement.
§ On November 13, 2017, the City issued a Request for Qualifications (RFQ) for materials testing services. In response to the RFQ, the City received 14 proposals from interested professional service providers.
§ On-Spec Engineering, PC is the best qualified firm to meet the City’s needs based on its experience with similar airfield projects and qualifications in response to the RFQ requirements.
§ Estimated contract expenditures are $275,000 over the three-year term.
Charlotte Business INClusion
Action A
The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy).
Blythe Brothers Asphalt Co. has identified the following certified firms to participate as project scopes are defined:
§ Express Logistics Services, Inc. (SBE,MBE) (trucking)
§ Martin Landscaping Company, Inc. (SBE, WBE) (seeding and mulching)
Action B
No subcontracting goal was established because there are no subcontracting opportunities (Part B: Section 2.3 of the Charlotte Business INClusion Policy).
On-Spec Engineering, PC is a City SBE.
Fiscal Note
Funding: Aviation Community Investment Plan