Title
Laboratory Equipment Warranty and Support Contracts
Action
Action:
A. Approve annual maintenance and repair service contracts with the following companies for a term of five years:
- Agilent Technologies, Inc.,
- Perkin Elmer Health Sciences, Inc.,
- Teledyne Instruments, Inc.,
- Horizon Technology, Inc.,
- Gerstel, Inc.,
- ManSci, Inc.,
- Mettler Toledo International, Inc.,
- Spectro Analytical Instruments, Inc.,
- Thermo Electron North America, LLC,
- J2 Scientific, LLC, and
B. Authorize the City Manager to negotiate and amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Angela Lee, Charlotte Water
David Czerr, Charlotte Water
Explanation
§ Charlotte Water Lab Services operates highly specialized and sensitive analytical laboratory equipment to monitor water and wastewater quality to protect the public.
§ To maintain or extend warranty coverage which includes hardware replacement, equipment of this type must be periodically serviced by the manufacturer’s certified technicians.
§ These service agreements are the only qualifying service and maintenance coverage that includes an extended warranty with hardware replacement. Charlotte Water Lab Services currently maintains coverage on 34 instruments with the companies listed above.
§ A waiver of the competitive solicitation process may be granted when deemed appropriate and in the City’s best interest. Such a finding has been made and a waiver granted for this procurement.
§ Estimated contract expenditures for all contracts are $360,000 annually, split among the 10 contractors, and $1,800,000 in the aggregate over five years. Each year the agreements are discounted from retail pricing.
Charlotte Business INClusion
No subcontracting goals were set because there are no subcontracting opportunities (Part C: Section 2.1 (a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Charlotte Water Operating Budget