Title
Solid Waste Services Video Monitoring Product and Services Contract
Action
Action:
A. Approve a contract with Advanced Digital Solutions, LLC for video monitoring products and services for an initial term of three years,
B. Authorize the City Manager to renew the contract for up to two additional, one year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved,
C. Authorize the City Manager to purchase maintenance and support for as long as Solid Waste Services uses the video monitoring systems, and
D. Authorize the City Manager to purchase additional software licenses, services, and hardware as needed from time to time to optimize the City's use of the products, and to approve other amendments consistent with the purpose for which the contracts were approved, including price adjustments.
Body
Staff Resource(s):
Victoria Johnson, Solid Waste Services
Explanation
* Video monitoring enhances safety and security for Solid Waste Services (SWS) customers, staff, facilities, and assets.
* SWS seeks to expand the use of video monitoring beyond buildings and employee lots to include all equipment lots and the new onsite Compressed Natural Gas fueling station.
* The contract will expand the current video monitoring system by adding:
* Video cameras and components,
* Security cameras and components,
* Wireless cameras and components,
* Video recorders, and
* Related Services.
* On January 26, 2017, the City issued a Request for Proposals (RFP); 12 proposals were received from interested service providers.
* Advanced Digital Systems, LLC (ADS) was selected as the best qualified firm to meet the City's needs on the basis of qualifications and responsiveness to RFP requirements. A key factor is that ADS provides the software and equipment currently used by SWS, which eliminates the need to replace functioning equipment due to incompatibility.
* Annual contract expenditures are estimate...
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