Title
Fiscal Year 2018 Sanitary Sewer Rehabilitation
Action
Action:
A. Reject the low-bid submitted by AM-Liner East, Inc. for failing to meet the established MSBE goal and Good Faith Efforts requirement,
B. Award a contract in the amount of $3,799,850.25 to the lowest responsive bidder IPR Southeast LLC for the Fiscal Year 2018 Sanitary Sewer Rehabilitation project, and
C. Authorize the City Manager to approve up to three renewals in the amount above, with possible adjustments in unit prices and each renewal cap in an amount no greater than the percentage change in the Engineering News Record Construction Cost Index, and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Lee, Charlotte Water
Ronald Hargrove, Charlotte Water
Explanation
§ The City operates and maintains more than 4,300 miles of sanitary sewer lines throughout the service area. Many of these pipes are more than 50 years old and often need repairs, replacement, or rehabilitation.
§ This contract will provide contractor services to Charlotte Water for medium to large scale repair, replacement and rehabilitation projects.
§ The contract provides unit prices for various types of sewer main repairs including:
- Repair of sewer system defects on pipes, manholes and service lines,
- Installing sections of new pipe to replace defective pipe,
- Installing pipe liners, and
- Internal cleaning and television inspection of pipeline infrastructure.
§ The work is necessary in order to maintain operational integrity of the sanitary sewer system. Charlotte Water will also be able to address structural issues (i.e., cracked pipes, leaking manholes, etc.) as a preventative measure to reduce sanitary sewer overflows with this contract.
§ On December 8, 2017, the City issued an Invitation to Bid; three bids were received from interested service providers.
§ IPR Southeast LLC was selected as the lowest responsive, responsible bidder.
§ The contract is anticipated to last approximately one year.
Reject Low-Bid Explanation
§ The low-bid of $3,728,588.61 submitted by AM-Liner East, Inc. was found not to be responsive for failing to meet the established MSBE goal and Good Faith Efforts requirement.
§ IPR Southeast LLC was the second lowest bidder at $3,799,850.25 and exceeded the established MSBE subcontracting goal.
Charlotte Business INClusion
Established MSBE Goal: 10.00%
Committed MSBE Goal: 17.11%
IPR Southeast LLC exceeded the established subcontracting goal and has committed 17.11% ($650,000) of the total contract amount to the following certified firm(s) (Part B: Section 3 of the Charlotte Business INClusion Policy):
§ JAAMCO Drain Cleaning & Video Inspection, Inc. (SBE) ($350,000) (cctv and cleaning)
§ P&H Utilities LLC (SBE) ($300,000) (open cut repairs and restoration)
Fiscal Note
Funding: Charlotte Water Community Investment Plan