Title
Landscape Maintenance Service Contracts
Action
Action:
Approve landscaping maintenance contracts with each of the following vendors for a three-year term:
A. Champion Landscapes, Inc. (total contract amount over three years is $910,598)
§ Center City West District Grounds: $229,320;
§ North District C Medians: $203,060;
§ South District B Medians: $245,778; and
§ South District D Medians: $232,440
B. Roundtree Companies, LLC (total contract amount over three years is $1,366,281)
§ West District Grounds: $366,132;
§ North District A Medians: $267,072;
§ South District C Medians: $250,380;
§ Oaklawn Cemetery Grounds: $141,900; and
§ CATS Grounds (Bus Park and Ride Lots): $340,797
C. Southern EEZ Landscaping (total contract amount over three years is $459,056)
§ South District E Medians: $172,432; and
§ South District A Medians: $286,624
D. Taylor’s Landscaping Service, Inc. (total contract amount over three years is $213,980)
§ Government District Grounds: $213,980
E. Triple L Landscape LLC (total contract amount over three years is $312,975)
§ Evergreen Cemetery Grounds: $198,900; and
§ Pinewood Cemetery Grounds: $114,075.
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
Quin Hall, Engineering and Property Management
Explanation
§ The City regularly contracts for landscape maintenance services at City-owned facilities and properties.
§ On September 1, 2017, a Request for Proposals (RFP) was advertised; proposals were received from 11 interested service providers, for a total of 14 contracts, for the following areas:
- City-owned properties located in the Center City West, Government District and West District;
- City-maintained medians in the north and south districts;
- City-owned cemeteries; and
- CATS Bus Park and Ride Lots.
§ Champion Landscapes, Inc., Roundtree Companies, LLC, Southern EEZ Landscaping, Taylor’s Landscaping Service, Inc. and Triple L Landscape LLC best meet the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Work is anticipated to begin March 1, 2018.
§ Each of the fourteen contracts will have a term of three years; total budget for all contracts is $3,262,890.
Center City West District (Council District 2)
§ The contract consists of nine locations including 5th and 6th Street, Settler’s Cemetery, West Trade Street, Johnson & Wales Way, West 4th Street, Cedar South Yard, 5th Street, Wesley Heights and 5 Points Intersection.
§ The contract includes turf, shrub, groundcover, perennial, and limited tree maintenance; trash and debris removal; storm debris removal and pickup; snow and ice removal; and limited tree maintenance.
Government District (Council District 1)
§ The contract consists of five city-owned facilities including Charlotte-Mecklenburg Government Center, Charlotte-Mecklenburg Government Center Parking Deck, City Hall, City Hall Park and Charlotte-Mecklenburg Police Headquarters.
§ The contract includes turf, shrub, groundcover, perennial and limited tree maintenance; annual flower bed design; installation and maintenance; trash, leaves, and storm debris removal; irrigation maintenance, repair and operation.
West District (Council District 3)
§ The contract consists of six city-owned facilities including Animal Care & Control, Charlotte Vehicle Operations Center, Charlotte-Mecklenburg Police Department - Freedom Division, Charlotte-Mecklenburg Police Department - Steele Creek Division, Equipment Management Commission/Decommission Facility and Police and Fire Training Academy.
§ The contract includes turf, shrub, groundcover, perennial and limited tree maintenance; annual flower bed design; installation and maintenance; trash, leaves, and storm debris removal; irrigation maintenance, repair, and operation; and snow and ice removal.
Medians (all Council Districts)
§ These contracts consist of medians and rights-of-way along City-maintained streets in seven areas including North District A, North District C, South District A, South District B, South District C, South District D, and South District E.
§ These contracts include turf mowing and edging; shrub, groundcover, perennial maintenance; limited tree maintenance; mulching; insect, disease and weed control; trash, leaves, and storm debris removal.
CATS Bus Park and Ride Lots (Council Districts 2, 4, 5 and 6)
§ The contract consists of ten locations including Cornelius Park and Ride, Northcross Park and Ride, Huntersville Park and Ride, Mallard Creek Park and Ride, Rosa Parks Community Transit Center, Eastland Community Transit Center, Albemarle Road Park and Ride, Matthews Park and Ride, Old Sardis Road Park and Ride, and Archdale Drive Bus Stop.
§ The contract includes turf maintenance; landscape maintenance; snow and ice removal; irrigation maintenance, repair, and operation; bioretention maintenance; dry detention maintenance; and wet retention maintenance.
§ CATS reimburses Engineering & Property Management for landscape management services on CATS Bus Park and Ride Lots.
Evergreen Cemetery, Oaklawn Cemetery and Pinewood Cemetery (Council Districts 2 and 5)
§ These contracts consist of five cemeteries including Evergreen, Oaklawn, North Pinewoods, 9th Street Pinewoods and West Pinewoods.
§ The contract includes turf, shrub, groundcover, perennial and limited tree maintenance; trash, leaves, and storm debris removal.
Charlotte Business INClusion
No subcontracting goals were established for these contracts because there are no opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy). However, 72% ($2,352,325) of these contracts will be awarded to the following certified firms:
§ Taylor’s Landscaping Services, Inc. (SBE)
§ Roundtree Companies, LLC (SBE)
§ Southern EEZ Landscaping (SBE)
§ Triple L Landscape LLC (SBE)
Fiscal Note
Funding: Engineering and Property Management Operating Budget
Attachments
Attachment(s)
Map