Title
Charlotte-Mecklenburg Police Department University City Division Station Design Services
Action
Action:
Approve a contract in the amount of $896,100 with ADW Architects for architectural services for the Charlotte-Mecklenburg Police Department (CMPD) University City Division Station.
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
William Haas, Engineering and Property Management
Kerr Putney, Police
Jeff Estes, Police
Explanation
§ The contract with ADW Architects will provide architectural design services for an approximately 14,000 square foot, two-story facility located at the intersection of Ken Hoffman Drive and Highway 29, located in Council District 4. Services include, but are not limited to site and building planning design, construction documents, project administration/programming phasing, and construction administration.
§ In 2010, Council approved the Facilities Strategic Plan for Police stations. The goals for division stations in the Plan are:
- Owned and maintained by the City, not located in leased facilities,
- Constructed in highly visible and accessible locations that contribute to the community perception of safety and security,
- Sized to accommodate future personnel growth and support the functions a patrol division is expected to provide to the community,
- Designed to be highly recognizable as a CMPD division station while reflecting the exterior design context of the community where it is located, and
- Support the functional needs of a patrol division based on a standardized facility design template.
§ To date, five of the planned 13 division stations have been completed. Three others are currently fully funded. Central Division is in the design phase and staff will likely make a recommendation to purchase land for the South Division in the spring. Council will be asked to award a construction contract for Hickory Grove Division Station in the coming weeks. In addition, the Independence Division Station is only funded for land acquisition.
§ The University City Division Station will be designed to achieve basic-level LEED version 4 certification per the City Policy on Sustainable Facilities. LEED certification is awarded to buildings that demonstrate a high level of energy-efficiency and sustainable design.
§ Currently, the University City Division leases 10,717 square feet in the building located at 8401 University Executive Park Drive for $229,879.65 annually. The lease expires December 31, 2021, with a termination option available December 31, 2020.
§ On March 22, 2016, the City issued a Request for Qualifications (RFQ); 15 proposals were received from interested service providers.
§ ADW Architects is the best qualified firm to meet the City’s needs on the basis of demonstrated competence and qualification of professional services in response to the RFQ requirements.
§ Council approved $3.1 Million for the land acquisition and design phase of this project as part of the Fiscal Year 2018 Community Investment Plan. Staff will request funding for the construction phase be included in the FY 2019 Community Investment Plan.
Charlotte Business INClusion
The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy). ADW Architects, PA has committed 20.67% ($185,250 of the total contract amount to the following certified firms:
§ AME Consulting Engineers, Inc. (SBE) ($146,500) (mechanical, electrical and plumbing design services/fire protection design services)
§ R.M. Rutherford and Associates, Inc. (SBE) ($11,000) (cost estimation services)
§ Stewart Engineering, Inc. (MBE) ($27,750) (structural engineering services)
Fiscal Note
Funding: General Community Investment Plan
Attachments
Attachment(s)
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