Title
Solid Waste Services Multi-Family Refuse Collection Services
Action
Action:
A. Approve a unit price contract with Waste Pro of North Carolina for Multi-Family Refuse Collection Services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to three, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Victoria Johnson, Solid Waste Services
Explanation
§ Solid Waste Services provides contracted refuse, recycling, and bulky item collection services to multi-family residential units and public facilities.
§ This service is currently provided weekly to approximately 125,000 multi-family residential units at 1,000 complexes and 115 public facilities.
§ Multi-family residential units and public facilities serviced by the contract receive garbage service via dumpster or compactor, recycling collection in stations of roll-out containers, scheduled bulky item collection, and seasonal live Christmas tree collection.
§ The vendor provides all equipment needed to perform the collection services and delivery of materials to the properly designated disposal or materials recovery facilities.
§ The current contract expires June 2018 and the timely award of a new contract is required to accommodate the transition and maintain seamless service to the covered properties.
§ On July 13, 2017, the City issued a Request for Proposals (RFP) for Multi-Family Solid Waste Collection Services. In response to the RFP, the City received four proposals from interested service providers.
§ Waste Pro of North Carolina will provide all new trucks to perform these services. This new fleet is comprised of both compressed natural gas and clean diesel refuse trucks designed to support the City’s environmental focus area.
§ Waste Pro of North Carolina’s solution also included a route optimization process to more effectively balance the pick-up schedule and ensure more timely customer service.
§ Waste Pro of North Carolina has committed to a 15% certified M/W/SBE utilization goal.
§ Staff anticipates renewing the contract for up to three additional, one-year terms.
§ Estimated contract expenditures are $5,800,000 annually.
Charlotte Business INClusion
The City negotiates subcontracting participation after the selection process (Part C: 2.1 (h) of the Charlotte Business Inclusion Policy). Waste Pro of North Carolina has committed to 15% of the total contract amount with MWSBE firms in the various scopes of services:
§ Facilities Maintenance (HVAC, Roofing, Welding, Painting)
§ Supplies (Office supplies, shop rags, bathroom supplies)
§ Janitorial/Cleaning Services
§ Pest Control
§ Vehicle Maintenance/Repair/Upkeep
§ Truck Wash/Detail
§ Hauling & Delivery Services
Fiscal Note
Funding: Solid Waste Services Operating Budget