Title
Telecommunications Infrastructure Management Services
Action
Action:
A. Approve a unit price contract with PRS Tower Management Services LLC for management and consulting services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two additional two-year terms with possible price adjustments and to amend the contract consistent with the City’s business needs and the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Lee, Charlotte Water
Jeff Stovall, Innovation and Technology
Mike Davis, Engineering and Property Management
Tony Korolos, Engineering and Property Management
Explanation
§ The City currently has 22 radio towers located on City property, with two additional towers under construction. This contract will cover a total of 24 radio towers.
§ The City has an ongoing need for telecommunication management services along with consultation services to assist in review of carrier applications, contracts and amendments.
§ Telecommunications structure services to be performed at the individual structure locations include, but may not be limited to:
- Lease reviews of all existing customer leases to ensure compliance with equipment installed on each site under management contract.
- Telecommunications Industry Association inspections (conduct or coordinate inspections, review reports, and submit reports to the City of Charlotte).
- Monthly site inspections and project reporting along with emergency weather inspections to ensure City’s equipment is protected.
- Issuance of Notice to Proceed (NTP) to cell tower personnel to climb towers and conduct maintenance under management agreement.
§ A waiver of a competitive solicitation process may be granted when deemed appropriate and in the City’s best interest. Such a finding has been made and a waiver granted for this procurement.
§ PRS Tower Management Services LLC best meets the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ The annual estimated contract expenditures are $138,400.
Charlotte Business INClusion
No subcontracting goals were set because there are no subcontracting opportunities (Part C: Section 2.1 (a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Charlotte Water, Innovation and Technology, and Engineering and Property Management Operating Budgets