Title
Vehicles and Equipment Cooperative Purchasing Contracts
Action
Action:
A. Approve the purchase of vehicles from the North Carolina Sheriff’s Association cooperative purchasing contract 18-04-0912 as authorized by G.S. 143-129(e)(3) for the term of one year with the following vendors:
- Asheville Ford Lincoln,
- Modern Ford of Boone,
- Cooper Ford,
- Piedmont Truck Center,
- Ilderton Dodge,
- Capital Chevrolet,
B. Approve the purchase of heavy equipment from the North Carolina Sheriff’s Association cooperative purchasing contract 18-02-0428 with Carolina Tractor as authorized by G.S. 143-129(e)(3) for the term of one year,
C. Approve the purchase of vehicles from the National Joint Powers Alliance cooperative purchasing contract 120716-NAF with National Auto Fleet Group as authorized by G.S. 143-129(e)(3) for the term of one year,
D. Approve the purchase of sewer cleaning equipment from the Houston-Galveston Area Council Buy purchasing contract SC01-15 with Rodders and Jets Supply Co. as authorized by G.S. 143-129(e)(3) for the term of one year, and
E. Authorize the City Manager to extend the contracts for additional one-year terms as long as the cooperative contract is in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contact.
Body
Staff Resource(s):
Randy Harrington, Management and Financial Services
Chris Trull, Management and Financial Services
Cooperative Purchasing Exemption
NC S.L. 2001-328, effective January 1, 2002, authorizes competitive group purchasing.
Explanation
§ The City assesses vehicles and equipment on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
§ Cooperative purchasing contracts aggregate purchasing power at a regional and national level to provide goods to public agencies at best value.
§ The vendors above have contracts awarded through the North Carolina Sheriff’s Association, National Joint Powers Alliance, and Houston-Galveston Area Council Buy that offer competitively obtained contracts to public agencies regionally and nationally for public works vehicles and equipment.
§ Vehicles and equipment being purchased include hybrid sedans, light and medium duty pickup trucks, mid-size and large SUVs, heavy duty cab and chassis, passenger and cargo vans, backhoes, excavators, and sewer cleaning equipment.
§ Purchases are estimated to be $5,610,000.
Charlotte Business INClusion
These are cooperative purchasing contracts and are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General and Enterprise Capital Equipment Replacement Funds