Title
Snow/Ice Removal Services for City Maintained Streets
Action
Action:
A. Approve unit price contracts with the following companies for removal of snow and ice on City-maintained streets for an initial term of three years:
- Blythe Construction, Inc.,
- Blythe Development Company, and
B. Authorize the City Manager to renew the contracts for one additional three year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Liz Babson, Transportation
Charles Jones, Transportation
Explanation:
§ The Charlotte Department of Transportation (CDOT) is responsible for the removal of snow and ice on City maintained streets.
§ Additional resources are needed to clear streets during extraordinary winter weather events.
§ Contractors provide additional dump trucks and plowing equipment with licensed operators to supplement City services.
§ Precise estimates of expenditures are difficult due to the unknown duration and severity of winter weather events.
§ On July 25, 2017, the City issued a Request for Proposals (RFP); four proposals were received from interested service providers.
§ Blythe Construction, Inc. and Blythe Development Company best meet the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ The contract provides the City with the option to renew for one additional three-year term. Any increase in the unit costs associated with the contract will be adjusted based on the consumer price index.
§ In addition to providing support for CDOT, it is anticipated that the vendors will be able to provide support to other City departments on a limited basis during snow and ice events.
§ Estimated contract expenditures for all contracts are $250,000 annually over the three-year term.
Charlotte Business INClusion
No subcontracting goal/s were established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Charlotte Department of Transportation Street Maintenance Powell Bill Fund