Title
Charlotte Water Digital Message Board System
Action
Action:
A. Approve a contract with TechVentures, LLC, to provide and implement a digital message board system for as long as the City uses the system,
B. Authorize the City Manager to approve price adjustments and amend the contract consistent with the purpose for which the contract was awarded,
C. Authorize the City Manager to purchase maintenance and support for as long as the City uses the system, and
D. Authorize the City Manager to purchase such additional software licenses, services, and hardware as needed from time to time to optimize the City's use of the system, and to approve other amendments consistent with the purpose for which the contract was approved, including price adjustments.
Body
Staff Resource(s):
Barry Gullet, Charlotte Water
Shawn Coffman, Charlotte Water
Explanation
* This contract will augment existing communication methods for Charlotte Water employees across 16 locations across Mecklenburg County.
* The contract includes installation and configuration of the application; 50 playback devices; system and database configuration; on-site training; web-based training; and five years of software and playback device maintenance.
* On December 13, 2016, the City issued a Request for Proposals (RFP); four proposals were received from interested service providers.
* The selection committee determined that TechVentures, LLC best meets the City's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* Estimated expenditures with TechVentures, LLC for licensing and implementing the system are $177,669. Estimated expenditures for annual maintenance and support are $9,825; subject to adjustments as authorized by the contract.
* This system may be implemented at other City Departments.
* Additional hardware and services are required to complete this project using existing contracts. Overall costs for the project are estimated at $355,000.
Cha...
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