Title
Cooperative Purchasing Contracts for Vehicles and Equipment
Action
Action:
A. Approve the following cooperative contracts with North Carolina Sheriff’s Association (NCSA) as Citywide contracts for the purchase of automobiles, refuse and heavy equipment, as authorized by G.S. 143-129(e)(3), for the term of one year:
- Asheville Ford Lincoln, Ben Mynatt Chevrolet Cadillac, Parks Chevrolet, and Piedmont Truck Center Inc. (NCSA contract #17-03-0912),
- Amick Equipment Co., Excel Truck Group, Southern Truck Service Inc., and Young’s Truck Center (NSCA contract #17-01-0617R),
- Southern Vac, Gregory Poole Lift Systems, Public Works Equipment and Supply Inc., and Jet-Vac Equipment Co. LLC (NSCA contract #18-02-0428), and
B. Approve the following cooperative contracts with Houston-Galveston Area Council Buy (HGAC) for the purchase of sewer cleaning, cab chassis and street sweeping equipment as Citywide contracts, as authorized by G.S. 143-129(e)(3), for the term of one year:
- Texas Underground Inc. and Sewer Equipment Co. of America (HGAC contract #SC01-15),
- Doggett Freightliner of South Texas (HGAC contract #HT06-16),
- Johnston North America (HGAC contract #SW04-16), and
C. Authorize the City Manager to extend the contract for additional one-year terms as long as the cooperative contract is in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contact.
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Staff Resource(s):
Randy Harrington, Management and Financial Services
Chris Trull, Management and Financial Services
Cooperative Purchasing Exemption
NC S.L. 2001-328, effective January 1, 2002, authorizes competitive group purchasing.
Explanation
- The City assesses vehicle and equipment on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
- Cooperative purchasing contracts aggregate purchasing power at a regional and national level to provide goods to public agencies at best value.
- The vendors above have contracts awarded through North Carolina Sheriff’s Association, and Houston-Galveston Area Council Buy, that offer competitively obtained contracts to public agencies regionally and nationwide for public works vehicles and equipment.
- Vehicles and equipment being purchased include light and medium duty pickup trucks, heavy duty cab and chassis, refuse cab and chassis, refuse bodies, street sweeping equipment, sewer cleaning equipment, and forklifts.
- Unit prices, set forth in the proposed contracts, are available upon request.
- Fiscal Year 2018 expenditures are estimated to be $10,692,654.
Charlotte Business INClusion
These are cooperative purchasing contracts and are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: General and Enterprise Capital Equipment Replacement Funds