Title
Aircraft Deicing Facility Management Contract
Action
Action:
A. Approve a contract with Integrated Deicing Services, LLC to operate a consolidated aircraft deicing facility at the Airport for a five-year term, and
B. Authorize the City Manager to renew the contract for up to two additional, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Brent Cagle, Aviation
Jack Christine, Aviation
Explanation
§ The deicing process of removing ice and snow from aircraft prior to takeoff is essential in the winter.
§ The Aviation Department provides aircraft deicing services for the airlines, which is reimbursed through rates and charges.
§ On January 24, 2017, the City issued a Request for Proposals (RFP); one proposal was received.
§ Integrated Deicing Services, LLC best meets the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Estimated contract expenditures are $2,622,400 annually.
Charlotte Business INClusion
The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy).
Due to the specialized nature of this work, there are limited subcontracting opportunities; however, Integrated Deicing Facility, LLC (IDS) has identified the following certified firm to participate as project scopes are defined:
§ AC Pro Cleaning & Environmental Services, LLC (SBE, MBE) ($34,488) (cleaning services)
Fiscal Note
Funding: Aviation Operating Budget