Title
Outdoor Site Accessories Contracts
Action
Action:
A. Approve unit price contracts with the following companies for Playground Equipment, Site Accessories, Outdoor Fitness Equipment and Related Products and Services for an initial term of five years:
- Playcore Wisconsin, Inc., d/b/a Gametime
- Kompan
B. Authorize the City Manager to renew the contracts for up to two additional, two-year terms with possible price adjustments and to amend the contracts consistent with the City’s business needs and the purpose for which the contract was approved.
Body
Staff Resource(s):
Randy Harrington, Management and Financial Services
Teresa Smith, Management and Financial Services
Explanation
§ The City’s primary use of these contracts will be for outdoor site accessories, such as benches, bicycle racks, litter receptacles, tables and shelters at various City facilities.
§ On January 25, 2017, the City issued a Request for Proposals (RFP); the City received five proposals from interested service providers.
§ The City is issuing this contract on behalf of U.S. Communities Government Purchasing Alliance, which selected the City of Charlotte as Lead Public Agency to solicit proposals for these goods and services on behalf of all states, local governments, school districts, and higher education institutions in the United States.
§ The City of Charlotte will serve as the Lead Agency, which includes responsibility for the solicitation process, contract management, and consulting with participating public agencies regarding the contract. Serving as the Lead Agency does not include purchasing on behalf of other public agencies.
§ Playcore Wisconsin, Inc. and Kompan best meet the needs of the City and participating public agencies in terms of products lines, warranties, background and experience, cost, responsiveness to RFP requirements and ability to provide products and services to public agencies in all 50 states.
§ Annual expenditures under the total contract are estimated to be $150,000.
Background
§ U.S. Communities Government Purchasing Alliance is sponsored by the National League of Cities, The National Association of Counties, the Association of School Business Officials International, the United States Conference of Mayors and the National Governors Associations.
§ U.S. Communities is available to over 90,000 local governments and public agencies and reduces costs by combining the volumes and purchasing power of the public agencies nationwide.
Charlotte Business INClusion
No subcontracting goals were established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy.
Fiscal Note
Funding: Various Departments’ Operating Budgets