Title
Landscape Maintenance Services
Action
Action:
Approve landscaping maintenance contracts with each of the following vendors:
- West District A Median: A-1 Services and John Todd Landscaping, $275,340;
- North District B Median: Pristine Properties of NC, Inc., $63,804;
- West District B Median: A-1 Services and John Todd Landscaping, $340,860;
- East District A Median: The Byrd’s Group, Inc., $391,274;
- East District B Median: Champion Landscapes, Inc., $247,390;
- South Corridor Infrastructure Project Area: Taylor’s Landscaping Service, Inc., $134,082,
- West Elmwood Cemetery Grounds: Roundtree Companies, LLC, $315,000;
- East Elmwood Cemetery Grounds: Pristine Properties of NC, Inc., $186,600;
- Center City East District Grounds: Taylor’s Landscaping Service, Inc., $183,300;
- Central District Grounds Maintenance: Pristine Properties of NC, Inc., $377,520; and
- CATS South Tryon Bus Facility Grounds Maintenance: Roundtree Companies, LLC, $41,262.
Body
Staff Resource(s):
Quin Hall, Engineering & Property Management
Explanation
§ These contracts provide continuous landscape maintenance services for City-owned facilities and properties.
§ On November 1, 2016, four separate Requests for Proposals were advertised, 28 proposals were received from 10 interested service providers, for a total of 11 contracts, for the following areas:
- City-owned properties located in the Central District and the Center City East District;
- City-maintained medians in the north, west, east, and South Corridor Infrastructure Project districts;
- City-owned cemeteries; and
- CATS South Tryon Bus Facility
§ The Evaluation Committee which included City staff from Engineering & Property Management and CATS selected the firms based on qualifications and experience of the firm in providing similar services for similar projects, qualifications and relevant experience of key team members, availability of team members, available equipment resources, price, and responsiveness of proposal package.
§ Three of the City’s SBE vendors included 50.91% utilization with the following firms:
- Pristine Properties of NC, Inc.,
- Taylor’s Landscaping Service, Inc., and
- Roundtree Companies, LLC.
§ Work is anticipated to begin March 1, 2017.
Cemeteries
§ These contracts include turf, shrub, and limited tree maintenance, trash and debris removal, storm cleanup, insect, disease and weed control, and mulching.
Median
§ These contracts include turf, shrub, groundcover, perennial and limited tree maintenance, trash and debris removal, insect, disease and weed control, and mulching.
Center City East District
§ The contract consists of medians and rights-of-way in the center city east district.
§ The contract includes turf, shrub, groundcover, perennial and limited tree maintenance, trash and debris removal, storm cleanup, insect, disease and weed control, and mulching.
Central District
§ The contract consists of 15 facilities including Fleet Management - Sweden Road Shop, Landscape Management, Building Services - Spratt Street, Charlotte Department of Transportation Street Maintenance Division (Sweden Road), Charlotte Department of Transportation Street Maintenance Division (Northpointe Industrial Boulevard), Wilmore Center, Wingate Center, Charlotte-Mecklenburg Police Department - Metro Division, Charlotte-Mecklenburg Police Department - Westover Division, Charlotte - Mecklenburg Police Department - SWAT, Greenville Center, Police Athletic League, Charlotte Fire Department Administration Headquarters, Charlotte Fire Department Logistics and Investigations, and Queens Table Monuments.
§ The contract includes turf, shrub, groundcover, perennial and limited tree maintenance, trash and debris removal, storm cleanup, insect, disease and weed control, snow and ice removal, irrigation operation, maintenance, and repair, and mulching.
CATS South Tryon Bus Facility
§ The contract includes turf, shrub, groundcover, perennial and tree maintenance, trash and debris removal, storm cleanup, insect, disease and weed control, snow and ice removal, and irrigation operation, maintenance, and repair.
Charlotte Business INClusion
No subcontracting goals were established because there are no opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy). However, 50.91% ($1,301,568) of these contracts will be awarded to the following certified firms:
§ Pristine Properties of NC, Inc. (SBE)
§ Roundtree Companies, LLC (SBE)
§ Taylor’s Landscaping Services, Inc. (SBE)
This project was one of a number of upcoming projects highlighted at the Landscape Management Division’s 10th annual landscape contractors outreach event held on September 21, 2016, that encourages MWSBSE firms to participate as prime contractors.
Fiscal Note
Funding: Engineering & Property Management Operating Budget
Attachments
Attachment
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