Title
Veterinary Services
Action
Action:
A. Approve a unit price contract with Chantilly Veterinary Services, Inc. for veterinary services at the animal shelter for an initial term of one year, and
B. Authorize the City Manager to renew the contract for up to four additional, one-year terms with possible price adjustments and to amend the contract consistent with the City’s business needs and the purpose for which the contract was approved.
Body
Staff Resource(s):
Karl Bannerman, Police
Sherie Pearsall, Police
Explanation
§ Animal care and Control (AC&C) is responsible for the welfare of animals under its care which requires the services of a full time veterinarian.
§ The shelter veterinarian will:
- Provide preventative and diagnostic veterinary services for animals housed at the shelter or in foster care as well as for dogs assigned to the Police K-9 Unit;
- Conduct wellness exams and complete medical records for animals being offered for adoption;
- Assist in writing and updating medical and sanitation protocols;
- Consult on animal cruelty and inadequate care investigations, including testifying in court as an expert witness; and
- Train shelter staff on the administration of vaccinations and medications.
§ On October 17, 2016, the City issued a Request for Proposals (RFP) for veterinary services.
§ In response to the RFP, the City received one proposal from interested service providers despite extensive vendor outreach and discussion.
- Vendors that did not submit a proposal indicated that they were not interested in providing the services due to the City’s need of a veterinarian being onsite for 40 hours per week.
§ The Project Team, consisting of staff from Police and Management & Financial Services, evaluated the proposal and determined that Chantilly Veterinary Services, Inc. meets the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Chantilly Veterinary Services, Inc. has provided these services for the past four years.
§ The contract gives the City the option to renew for four additional, one-year terms with a price increase as negotiated in the contract.
§ The company will be paid at the unit price set forth in the contract, a copy of which is available upon request.
§ Estimated contract expenditures are $85,000 annually.
Charlotte Business INClusion
No subcontracting goal was established because there are no subcontracting opportunities (Part C: Section 2.1 (a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Police Operating Budget