Title
Airport Construction Management Software
Action
Action:
A. Approve a five year contract with e-Builder to provide a cloud-based construction project management software,
B. Authorize the City Manager to approve price adjustments and amend the contract consistent with the City’s business needs and the purpose for which the contract was awarded.
Body
Staff Resource(s):
Brent Cagle; Aviation
Explanation
§ As the country’s sixth busiest airport in operations and eighth in enplanements, the Aviation Department requires construction management software to manage its large capital program.
§ The Aviation Department commissioned an extensive review, including consultation with CATS, who currently uses e-Builder to manage the existing LYNX Blue Line Extension construction program. Based on the review, staff determined the e-Builder construction program management tool meets Aviation’s needs.
§ The contract with e-Builder includes licensing and implementation services for a five-year period. The one-time expenditure for licensing and implementing the system, including the first year of service is estimated to be $535,157 for the first year. The first year cost is higher due to one-time expenses associated with configuring the system to Aviation’s specifications, including templates, process flows, and integration with existing City systems.
§ Ongoing expenditures for annual maintenance and support are estimated to be $237,782 per year, subject to adjustments as authorized by the contract or by the City Manager. These annual expenditures will be included in Aviation’s operating budget and recovered through a charge to the Aviation capital program.
Charlotte Business INClusion
No subcontracting goal was established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Aviation Community Investment Plan