Title
Airport Public Wi-Fi Upgrade
Action
Action:
A. Approve a contract with GC&E Systems Group, LLC to provide, implement, and maintain the CLT Airport Public Wi-Fi System for a term of three years,
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved, and
C. Authorize the City Manager to purchase additional software licenses, services, hardware, maintenance, and support as required to maintain the system for as long as the city uses the system.
Body
Staff Resource(s):
Haley Gentry, Aviation
Michael Hill, Aviation
Explanation
* The Airport provides free Wi-Fi services to its customers. The original system was installed in the early 2000s and has been upgraded twice since. The current system has reached its end of life and needs to be replaced.
* This contract will provide for the purchase, installation, and maintenance of an upgraded Wi-Fi system that is designed for enhanced security and capacity.
* On May 12, 2025, the city issued a Request for Proposals (RFP); six responses were received.
* GC&E Systems Group, LLC best meets the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Total contract expenditures are estimated to be $5,884,335.
Charlotte Business INClusion
The city negotiates contract participation after the proposal selection process. GC&E Systems Group, LLC has committed 2.55% ($150,000) of the total contract amount to the following certified firm(s):
* Connectivity, LLC (WBE) ($100,000) (cabling equipment)
* Desktop Services Center, Inc. dba Techead (WBE) ($50,000) (IT equipment install, low voltage cable inst...
Click here for full text