Title
Reflective Traffic Sign Materials
Action
Action:
A. Approve the purchase of reflective traffic sign materials by the sole source exemption,
B. Approve a contract with 3M Company for the purchase of reflective traffic sign materials for the term of three years, and
C. Authorize the City Manager to renew the contract for up to two, one-year renewal terms with possible price adjustments, and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Liz Babson, Transportation
Debbie Smith, Transportation
David Smith, Transportation
Sole Source Exemption
* NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
* Performance or price competition are not available;
* A needed product is available from only one source or supply; or
* Standardization or compatibility is the overriding consideration.
* Sole sourcing is necessary for this contract because there is only one supply source.
* City Council approval is required for any purchases made under the sole source exception.
Explanation
* The Charlotte Department of Transportation (CDOT) maintains over 200,000 signs within the City limits and installs approximately 4,000 new and replacement signs each year.
* CDOT fabricates traffic signs in-house, including but not limited to, stop signs, speed limit signs, and street name markers. Reflective traffic sign material is one of the materials needed in the production of signs.
* The use of reflective traffic sign material is necessary to meet federal and state requirements for signs, as it provides better sign visibility especially at night.
* Using consistent materials allows CDOT to standardize sign production, and 3M Company is the only supplier that can provide the reflective materials needed.
* Annual expenditures are estimated to be $70,000.
Charlotte Business INClusion
This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Ch...
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