Title
Kronos Timekeeping System for the Charlotte Fire Department
Action
Action:
A. Approve a contract with Kronos to provide and implement a new timekeeping system for the Charlotte Fire Department,
B. Authorize the City Manager to approve price adjustments and amend the contract consistent with the City's business needs and the purpose for which the contract was awarded,
C. Authorize the City Manager to purchase maintenance and support for as long as the City uses the system, and
D. Authorize the City Manager to purchase such additional software licenses, services, and hardware as needed from time to time to optimize the City's use of the system.
Body
Staff Resource(s):
Kevin Gordon, Fire
Explanation
* Kronos is a time and attendance system that interfaces with the City's enterprise payroll/human resources management system (PeopleSoft).
* In 2007 the City issued Request for Proposal for a time and attendance system and negotiated terms that would apply Citywide. The evaluation team recommended Kronos, and the City Council approved a enterprise-wide contract in 2007.
* Several City departments currently use Kronos for scheduling and timekeeping for its field employees.
* The Charlotte Fire Department (CFD) desires to implement the Kronos system for its field employees. CFD anticipates Kronos to provide the following benefits:
* Automate the department's weekly payroll data entry process;
* Increase efficiency of information technology support functions by consolidating five applications into Kronos; and
* Establish a framework and standards with scheduling rules and processes to aid in reducing overtime costs.
* The request (and the original Kronos contract) has elements of both unit pricing (licensure purchase) and fixed pricing (implementation and maintenance).
* Approval is sought for the City Manager to purchase such additional software licenses, services, hosting, and hardware as needed from time to time to optim...
Click here for full text