Title
Airport Badging Supplies
Action
Action:
A. Approve a unit price contract with ColorID, LLC for the purchase of Airport badging supplies for an initial term of three years, and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Haley Gentry, Aviation
Jerome Woodard, Aviation
Explanation
* The Airport's Credentialing Office is required to provide regulatory compliant services to the growing Airport badged population. The services provided by the credentialing office are operationally essential to ensure a compliant workforce as required under Transportation Security Administration Regulations. Supplies specifically requested in this contract include:
* Badge stock that is compatible with the Airport's access and parking control systems;
* Badge print supplies that are compatible with the Airport's existing badge print hardware; and
* Miscellaneous print card and associated supplies including parking placards, card holders, and clips.
* On January 17, 2025, the city issued an Invitation to Bid; six bids were received.
* ColorID, LLC was selected as the lowest responsive, responsible bidder.
* At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Annual expenditures are estimated to be $200,000.
Charlotte Business INClusion
Contract goals were not established for this Contract because the scope of work or goods required does not present viable subcontracting opportunities. ColorID, LLC will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project's scope and...
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