Title
Real Estate Quality Assurance and Quality Control Services
Action
Action:
A. Approve a unit price contract with Professional Property Services, Inc. for real estate quality assurance and quality control services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
David Czerr, Charlotte Water
Carl Wilson, Charlotte Water
Explanation
§ This contract will provide Charlotte Water with expedited and dedicated real estate document review, quality assurance and quality control services, and supplemental acquisition resources to meet the schedule of critical infrastructure projects.
§ On August 15, 2024, the city issued a Request for Proposals (RFP); five responses were received.
§ Professional Property Services, Inc. best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $300,000.
Charlotte Business INClusion
The city negotiates contract participation after the proposal selection process. Professional Property Services, Inc. has identified the following certified firm(s) for participation as project scopes are defined:
§ Cooper McCain Real Estate Valuation & Co. (WBE) (appraisal services)
§ The Hanes Group, Inc. (WBE) (appraisal review services)
Fiscal Note
Funding: Charlotte Water Capital Investment Plan