Title
Charlotte Water Security System Services
Action
Action:
A. Approve a unit price contract with Convergint Technologies LLC for security system services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to three, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Shawn Coffman, Charlotte Water
Explanation
§ This contract will provide security equipment preventative maintenance, repair, and installation services.
§ Charlotte Water operates multiple security-sensitive facilities that have specialized industrial security, access control, and video systems.
§ On April 20, 2023, the city issued a Request for Proposals (RFP); two responses were received.
§ Convergint Technologies LLC best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Annual expenditures are estimated to be $500,000.
§ Price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept price decreases, if warranted.
Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part B: Section 2.3, The city shall not establish Subcontracting Goals for Contracts where: (a) there are not subcontracting opportunities identified for the Contract; or (b) there are no SBEs or MBEs certified to perform the scope of work that the city regards as realistic opportunities for subcontracting.
This contract meets the provisions of (a) - No subcontracting opportunities.
Fiscal Note
Funding: Charlotte Water Operating Budget