Title
Telecommunications Infrastructure Management Services
Action
Action:
A. Approve a unit price contract with PRS Tower Management Services, LLC (WBE) for telecommunications infrastructure management and consulting services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, two-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
David Czerr, Charlotte Water
Rafael Quintero, Innovation and Technology
Explanation
* This contract will provide telecommunication management and consultation services to assist in review of carrier applications, contracts, and amendments for 26 radio tower locations on city property.
* Telecommunications structure services to be performed at the individual structure locations include, but are not limited to:
* Ensuring equipment installed on each city site maintains compliance with state and federal communication laws;
* Conducting monthly site inspections and project reporting along with emergency weather inspections to ensure the city's equipment is protected;
* Issuing Notices to Proceed to cell tower personnel to climb towers and conduct maintenance; and
* Providing 24/7 site access and lessee response for urgent/immediate carrier equipment repair.
* Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city's best interest. A waiver has been approved for these services based on the need for continuity of service. Also, PRS Tower Management Services, LLC is the only vendor with both the required qualifications and the ability to provide the necessary response times to allow access for urgent structural repairs for towers owned by the city.
* At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doin...
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