Title
Vehicle Communications and Electronic Equipment Installation
Action
Action:
A. Approve unit price contracts with the following companies for vehicle communications and electronic equipment installation for an initial term of three years:
- Campbell-Brown Inc.,
- Global Public Safety, and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Chris Trull, General Services
Explanation
§ The city uses outside service providers to install and remove various communication equipment including radio and data communications, emergency response systems, video recorder systems, speed measuring devices, and other related accessories in city vehicles.
§ Services include removing equipment from decommissioned vehicles, cleaning and testing equipment for proper operation, and installing equipment in existing or new city vehicles.
§ On August 11, 2023, the city issued a Request for Proposals (RFP); two responses were received.
§ The companies selected meet the city’s needs in terms of qualifications, experience, site requirements, cost, and responsiveness to RFP requirements.
§ The contracted prices will remain fixed for the initial term of three years. At renewal, price increases will only be allowed when justified in the city’s sole discretion based on legitimate, bona fide increases in the cost of materials in accordance with the consumer price index data reported by the Bureau of Labor Statistics.
§ Annual total aggregate expenditures are estimated to be $650,000.
Charlotte Business INClusion
Contract goals were not established on this Contract as there were no viable subcontracting opportunities.
Fiscal Note
Funding: General Services Operating Budget