Title
Median Maintenance Services
Action
Action:
A. Approve contracts with the following companies for Median Maintenance Services for an initial term of four years:
* MB Premier Enterprises, LLC (MBE)
* Roundtree Companies, LLC (MBE, SBE), and
B. Authorize the City Manager to renew the contracts for up to one, one-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Erin Oliverio, General Services
Explanation
* General Services Landscape Management Division provides median maintenance to more than 1,000 locations along city-maintained roads across the city.
* These contracts will include the maintenance of material located within the medians including but not limited to turf, ornamental trees, shrubs, and perennials. The work will also include mulch replacement, trash and debris removal, storm debris removal, and leaf removal.
* On November 1, 2024, the city issued a Request for Proposals (RFP); six proposals were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Annual aggregate expenditures are estimated to be $292,438.
Charlotte Business INClusion
MB Premier Enterprises, LLC is a city certified MBE, and Roundtree Companies, LLC is a city certified MBE and SBE. Contract goals were not established for this Contract because the scope of work or goods required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was...
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