Title
Mechanic Truck Bodies
Action
Action:
A. Approve the purchase of mechanic truck bodies by the sole source exemption,
B. Authorize the City Manager to negotiate and execute a contract with Adkins Truck Equipment Company for the purchase of mechanic truck bodies for the term of one year, and
C. Authorize the City Manager to renew the contract for up to four, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resources:
Phil Reiger, General Services
Shelia Anderson, General Services
Chris Trull, General Services
Sole Source Exemption
* NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
* Performance or price competition are not available;
* A needed product is available from only one source or supply; or
* Standardization or compatibility is the overriding consideration.
* Sole sourcing is necessary for this contract because the needed product is available from only one source or supply.
* City Council approval is required for any purchases made under the sole source exception.
Explanation
* General Services Fleet Management utilizes mechanic trucks to provide mobile maintenance support to city fleet vehicles and equipment.
* These trucks are highly customized and include fluid dispensing systems, welding equipment, waste fluid tanks, and tool storage compartments.
* These systems and components are integrated into the structural design of the truck body and must be installed by the body manufacturer.
* The city has previously solicited bids for customized truck bodies, and Adkins Truck Equipment Company was the only responsive bidder. Adkins Truck Equipment Company is the only body manufacturer in the Charlotte area that has consistently demonstrated the specialized skills, training and experience required to complete this work and produce a safe, operational vehicle for city use.
* At renewal, pot...
Click here for full text