Title
Disaster Debris Removal and Debris Management Services
Action
Action:
A. Approve unit price contracts for disaster debris removal and debris management services for a term of three years with the following:
- CrowderGulf, LLC,
- Southern Disaster Recovery, LLC, and
B. Authorize the City Manager to renew the contracts for one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
Kathleen Cishek, General Services
Tonia Wimberly, General Services
Explanation
§ These contracts support the city’s emergency preparedness plan by ensuring the ability to respond to natural and man-made disasters efficiently and in a timely manner. These contracts include disaster debris removal, disposal, and other emergency cleanup services following a disaster event.
§ Services may include, but are not limited to:
- Emergency road clearing,
- Right-of-way and public property debris removal,
- Hazardous stump, tree, and hanging limb removal,
- Temporary debris management site operations,
- Debris grinding/processing, and
- Debris disposal/recycling.
§ On June 23, 2025, the city issued a Request for Proposals (RFP); ten responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Costs will only be incurred when needed in response to disaster events.
Charlotte Business INClusion
A CBI goal will be negotiated based on the actual contractual tasks if and when the services are needed.