Title
Laboratory Microbiology Supplies
Action
Action:
A. Approve the purchase of laboratory microbiology supplies by the sole source exemption,
B. Approve a contract with IDEXX Distribution, Inc. for the purchase of laboratory microbiology supplies for a term of five years, and
C. Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Shawn Coffman, Charlotte Water
Gina Kimble, Charlotte Water
Sole Source Exemption
* NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
* Performance or price competition are not available;
* A needed product is available from only one source or supply; or
* Standardization or compatibility is the overriding consideration.
* Sole sourcing is necessary for this contract because there is only one supply source for the needed commodities.
* City Council approval is required for any purchases made under the sole source exception.
Explanation
* This contract provides supplies which are required to retain the laboratory's regulatory agency certifications that ensure compliance with state and federal mandated water quality standards.
* The laboratory conducts approximately 200,000 water quality tests per year to protect public health and the environment.
* Staff uses a specific set of complex, proprietary, analytical testing equipment and materials from IDEXX Distribution, Inc. to fulfill these responsibilities.
* Annual expenditures are estimated to be $175,000.
Charlotte Business INClusion
Sole sourcing was required for this contract because there is only one supply source for the needed commodities. Sole source contracts are exempt from CBI Program goals, as these contracts do not involve a competitive bidding process and do not present opportunities for subcontracting. This aligns with what is required by NC General Statute Section 143-129(e)(3).
Fiscal N...
Click here for full text