Title
Boiler System Preventative Maintenance and Repair Services
Action
Action:
A. Approve unit price contracts for preventative and corrective maintenance services for boiler systems at Charlotte Water facilities for a term of two years with the following:
- ICON Boiler, Inc.,
- Mitcham & Company Inc.,
- Thermal Conditioning Inc., and
B. Authorize the City Manager to renew the contracts for up to three, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Joseph Lockler, Charlotte Water
Travis Hunnicutt, Charlotte Water
Explanation
§ These contracts will provide regular preventative maintenance and repair services as required to ensure the safe and reliable operation of boiler systems at Charlotte Water facilities.
§ On April 9, 2026, the city issued a Request for Proposals (RFP); four responses were received.
§ The selected companies best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $420,000.
Charlotte Business INClusion
Contract goals were not established for this contract because the scope of work or goods does not present viable subcontracting opportunities. The selected companies will be responsible 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: Charlotte Water Operating Budget and Charlotte Water Capital Investment Plan