Title
Security Equipment and Maintenance Services
Action
Action:
A. Approve a contract with Adm Security Systems, Inc. (SBE) to provide security equipment, maintenance, and support services for a term of four years, and
B. Authorize the City Manager to renew the contract for up to one, two-year term with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Johnny Jennings, Police
Reginald Johnson, Fire
Jerry Winkles, Fire
Phil Reiger, General Services
Explanation
§ Security systems are critical for protecting personnel and equipment at Charlotte-Mecklenburg Police Department and Charlotte Fire Department facilities.
§ This contract will include 24-hour support services and allow the city to purchase card readers, security cameras, and other equipment when repairs are not possible.
§ On March 21, 2025, the city issued a Request for Proposals (RFP); four responses were received.
§ Adm Security Systems, Inc. best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $600,000.
Charlotte Business INClusion
Adm Security Systems, Inc. is a city certified SBE and will self-count its participation of 100% of the total contract amount toward the contract participation.
Fiscal Note
Funding: Police and Fire Operating Budgets