Title
Aerial Mapping Services
Action
Action:
A. Approve contracts for aerial mapping services for a term of three years with the following:
- Avioimage Mapping Services, Inc. (SBE),
- GPI Geospatial, Inc., and
B. Authorize the City Manager to renew the contracts for one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
Kathleen Cishek, General Services
Tonia Wimberly, General Services
Explanation
§ Aerial mapping services are needed for various Capital Investment Plan projects on an as-needed basis.
§ These contracts include topographic and planimetric data acquisition using methods including photogrammetry, aerial LIDAR, and mobile scanning.
§ On May 20, 2025, the city issued a Request for Qualifications (RFQ); 10 responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, and responsiveness to the RFQ requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $900,000.
Charlotte Business INClusion
The city negotiates contract participation after the proposal selection process. On these contracts, the prime consultants have each committed 10.00% of the total contract amount to the following certified firm(s):
Avioimage Mapping Services, Inc. (SBE)
§ Lawrence Associates, PA (SBE) (ground surveying)
§ Tidemark Land Services, Inc. (SBE, WBE) (ground surveying)
GPI Geospatial, Inc.
§ CES Group Engineers, LLP (WBE) (topography and visible physical features)
Fiscal Note
Funding: General Capital Investment Plan