Title
Automatic Lighting Controls Maintenance and Services
Action
Action:
A. Approve a contract with Scorpion Startup, LLC dba Paratus Service Group for automatic lighting controls maintenance and services for a term of three years, and
B. Authorize the City Manager to renew the contract for up to one two-year term with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Bill Witherell, General Services
Explanation
* The General Services Department is responsible for the operations and maintenance of more than 200 municipal facilities, structures, and assets, with a range of uses including office, warehouse, storage, parking, vehicle maintenance, communication towers, and public safety.
* Many of the buildings are equipped with specialized lighting control systems, which are computerized networks of intelligent electronic devices used to improve energy and operational efficiencies with enhanced monitoring and lighting controls. Maintenance and troubleshooting of these systems are performed on an on-call, as needed basis.
* On November 12, 2025, the city issued a Request for Proposals (RFP); one response was received.
* Scorpion Startup, LLC dba Paratus Service Group, meets the city's needs in terms of qualifications, experience, cost and responsiveness to RFP requirements.
* At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Annual aggregate expenditures are estimated to be $500,000.
Charlotte Business INClusion
Scorpion Startup, LLC dba Paratus Service Group will be responsible for 100% of the work, and there are no opportunities to include subcontractors. Contract goals were not established for this contract because the scope...
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