Title
School Zone Flashing Light Equipment
Action
Action:
A. Approve the purchase of school zone flasher equipment by sole source exemption,
B. Approve a contract with J.O. Herbert Company Inc. for the purchase of school zone flasher equipment for a term of three years, and
C. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Debbie Smith, Transportation
Geoffrey Sloop, Transportation
Sole Source Exemption
§ NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because there is only one vendor that can supply the required equipment.
§ City Council approval is required for any purchases made under the sole source exemption.
Explanation
§ The Charlotte Department of Transportation (CDOT) operates and maintains over 200 school zone flashers for reduced speed zones throughout the city.
§ This equipment is the only equipment compatible with the existing system used by CDOT for communication with the school zone flashers.
§ Annual expenditures are estimated to be $75,000.
Charlotte Business INClusion
Sole sourcing was required for this contract because there is only one vendor that can supply the required commodities. Sole source contracts are exempt from CBI Program goals, as these contracts do not involve a competitive bidding process and do not present opportunities for subcontracting. This aligns with what is required by NC General Statute Section 143-129(e)(3).
Fiscal Note
Funding: General Capital Investment Plan