Title
Bus Bulk Fluids
Action
Action:
A. Approve unit price contracts for the purchase of Bus Bulk Fluids for the initial term of three years to the following:
‒ Campbell Oil Company,
‒ Colonial Oil Industries, Inc.,
‒ PetroChoice, LLC, and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Brent Cagle, CATS
Victoria Johnson, CATS
Jennifer Fehribach, CATS
Explanation
§ These contracts will provide a variety of oils and lubricants (including diesel oil, transmission fluid, gear oil, grease, hydraulic oil, anti-freeze/coolant, and diesel exhaust fluid) for the on-going maintenance of CATS bus fleet and Special Transportation Service vehicles.
§ On July 12, 2024, the city issued an Invitation to Bid; four bids were received.
§ Campbell Oil Company, Colonial Oil Industries, Inc., and PetroChoice, LLC were selected as the lowest responsive, responsible bidders.
§ Annual expenditures are estimated to be $560,215.
Charlotte Business INClusion
Contract goals were not established for this Contract because the scope of work or goods required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: CATS Operation Budget