Title
Vehicle Glass Repair and Replacement Services
Action
Action:
A. Approve contracts for vehicle glass repair and replacement services for a term of three years with the following:
- Auto Glass Experts LLC,
- United Glass Service, Inc., and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Chris Trull, General Services
Explanation
§ Dependable glass repair and replacement services are essential to maintaining the safety and readiness of the city’s vehicle and equipment fleet.
§ These contracts will include repairs and replacements for a wide range of fleet vehicles and equipment.
§ On November 10, 2025, the city issued a Request for Proposals (RFP); four responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $200,000.
Charlotte Business INClusion
Contract goals were not established for this contract because there were limited certified MWSBEs available within the city’s database capable of performing the required work or providing the necessary goods. This determination was made based on a comprehensive search by CBI and relevant departments, utilizing the city’s vendor registration system, relevant market research, and an assessment of the work required by the contract.
Fiscal Note
Funding: Fleet Management Fund