Title
CATS Cameras and Access Controls Maintenance
Action
Action:
A. Approve a contract with A3 Communications Inc. for cameras and access controls maintenance services for a term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Brent Cagle, CATS
Eric Osnes, CATS
Explanation
§ The city requires a company to provide various video monitoring products and Genetec access control systems, along with applicable maintenance and support services.
§ On February 12, 2026, the city issued a Request for Proposals (RFP); five responses were received.
§ A3 Communications Inc. best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ A3 Communications Inc. will be responsible for ensuring reliable performance, timely troubleshooting, preventive maintenance, and technical support for both the camera and access control systems at CATS facilities. This includes the repair or replacement of camera hardware as needed to maintain full system functionality.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $650,000.
Disadvantaged Business Enterprise
In accordance with the USDOT Interim Final Rule, dated October 3, 2025, the city cannot establish DBE goals on contracts executed after October 3, 2025.
Fiscal Note
Funding: CATS Operating Budget