Title
Freightliner Parts and Service
Action
Action:
A. Approve a contract with Charlotte Truck Center, Inc. dba Excel Truck Group for Freightliner parts and service for a term of three years, and
B. Authorize the City Manager to renew the contract for up to one, two-year term with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Chris Trull, General Services
Explanation
* Authorized warranty repairs, maintenance, diagnostics, and related services for the city's Freightliner, Sterling, and Western Star vehicles and equipment must be performed by a qualified, manufacturer-certified dealer. This ensures compliance with warranty requirements, reduces risk, and protects the city's investment through reliable and standardized fleet maintenance.
* Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city's best interest. A waiver has been approved for these services based on Charlotte Truck Center's status as the sole authorized Freightliner and Sterling dealer in the area. Charlotte Truck Center is qualified to perform factory-certified repairs using original equipment manufacturer parts and direct manufacturer diagnostic support.
* At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Annual expenditures are estimated to be $200,000.
Charlotte Business INClusion
A waiver of solicitation was necessary for this contract since the parts and maintenance must be provided by a qualified, manufacturer-certified dealer. Contracts with a waiver of solicitation do not involve a competitive bidding process and are exempt from the CBI program.
Fiscal Note
Funding: Fleet ...
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