Title
Building and Grounds Maintenance Services
Action
Action:
A. Approve contracts for building and grounds maintenance services for a term of three years with the following:
- Champion Landscapes, Inc.,
- Pristine Properties of NC, Inc. (SBE), and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Erin Oliverio, General Services
Explanation
§ General Services Landscape Management Division is responsible for building and grounds maintenance services on city-owned parcels.
§ These contracts will include routine care for city-owned buildings and grounds including mowing, mulching, shrub and bed maintenance, and overall landscape upkeep.
§ On October 20, 2025, the city issued a Request for Proposals (RFP); five responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to the RFP.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $202,675.
Charlotte Business INClusion
Pristine Properties of NC, Inc. is a city-certified SBE. Contract goals were not established for this contract because the scope of work required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: General Services Operating Budget