Title
Vehicle Cleaning and Decontamination Services
Action
Action:
A. Approve contracts with the following companies for vehicle cleaning and decontamination for an initial term of three years:
* Autobell Car Wash, Inc. (Offsite Vehicle Cleaning);
* Coastal Mobile Detailing (Onsite Vehicle Cleaning);
* Dr. Detail of Matthews (Onsite Vehicle Decontamination); and
* G&E Investments, Inc. TA Diamond Finish Car Wash (Offsite Vehicle Cleaning); and
B. Authorize the City Manager to renew the contracts for up to two additional, one-year terms with possible price adjustments and to amend the contracts consistent with the City's business needs and the purpose for which the contracts were approved.
Body
Staff Resource(s):
Robert Campbell, Management and Financial Services
Rick Smith, Police
Explanation
* The City uses onsite and offsite service providers to supply vehicle washing and decontamination services for a variety of vehicles within the City's fleet of approximately 3,500 rolling stock vehicles.
* The standard washing frequency for most vehicles is monthly; however, Police and Fire do encounter circumstances where cleaning is needed on a more frequent basis.
* Historically, the bulk of the vehicle cleaning services have been performed at off-site car-washing locations. Many departments require expanded capability to perform the services on City property.
* On September 16, 2015, the City issued a Request for Proposal (RFP) for vehicle cleaning and decontamination services. In response to the RFP, the City received six proposals from interested service providers.
* The Project Team, consisting of staff from Management and Financial Services, the Charlotte-Mecklenburg Police Department, Charlotte Fire Department, and the Charlotte Department of Transportation evaluated the proposals and determined that the service providers listed above best meet the City's needs in terms of qualifications, experience, cost, and responsiveness to RF...
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