Title
Oil, Lubricants, Fluids, and Coolant Contract Extension
Action
Action:
Approve contract amendments for a term of six months for oil, lubricants, fluids, and coolants to the following:
- Brewer Hendley Oil,
- Isgett Distributors, and
- PetroChoice LLC (formerly Hagan Kennington Oil Company).
Body
Staff Resource(s):
Randy Harrington, Management and Financial Services
Chris Trull, Management and Financial Services
Explanation
§ On April 22, 2013, Council awarded unit price contracts for two years, with three additional one-year terms in the estimated annual amount of $600,000. The City exercised each one-year renewal option. The contracts will expire on April 21, 2018.
§ The contracts provide the City with engine oils, hydraulic fluids, transmission fluids, coolant, and other lubricants for the normal, customary, and preventive maintenance schedules of vehicles and equipment in the City’s Fleet, including, but not limited to, Fire Apparatus, Police vehicles, sedans, medium trucks, heavy trucks, construction equipment, and other City Fleet assets.
§ A six month extension to the current contracts is needed to allow for the completion of a competitive solicitation process designed to optimize the product and delivery methodology of auto and equipment supplies and parts across the City.
§ Combined contract expenditures are estimated to be $350,000.
Fiscal Note
Funding: Management and Financial Services Operating Budget