Title
HVAC Parts and Equipment
Action
Action:
A. Authorize the City Manager to negotiate and execute unit price contracts with the following companies for HVAC Parts and Equipment for an initial term of three years:
- CDBM, LLC DBA Johnstone Supply, LLC,
- Hawkins HVAC Distributors, Inc.,
- MORSCO Supply, LLC DBA Reece HVAC, and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
John Mrzygod, General Services
Explanation
§ General Services Facilities Operation Division is responsible for maintaining a portfolio of approximately 180 buildings, including offices, firehouses, police division stations, and equipment shops that house various city activities.
§ These contracts will be used to purchase HVAC parts and related equipment necessary to keep city facilities operating and running efficiently.
§ On August 3, 2023, the city issued an Invitation to Bid; three responses were received.
§ CDBM, LLC DBA Johnstone Supply, LLC; Hawkins HVAC Distributors, Inc.; and MORSCO Supply, LLC DBA Reece HVAC, were selected as responsive, responsible bidders.
§ Price adjustments may be considered based on legitimate and justified increases in the cost of doing business and aligned to Consumer Price Index.
§ Annual aggregate expenditures are estimated to be $150,000.
Charlotte Business INClusion
Contract goals were not established on this Contract as there were no viable subcontracting opportunities.
Fiscal Note
Funding: General Services Operating Budget