Title
Truck Bodies for Transportation Sign Installation Vehicles
Action
Action:
A. Approve the purchase of sign truck bodies by the sole source exemption, and
B. Approve a contract with Adkins Truck Equipment Co. for the purchase of sign truck bodies for a term of one year.
Body
Staff Resource(s):
Debbie Smith, Transportation
David Smith, Transportation
Cheryl Wright, Contracting and Procurement
Phil Reiger, General Services
Sole Source Exemption
§ NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because price competition is not available, and standardization and compatibility are overriding considerations.
§ City Council approval is required for any purchases made under the sole source exception.
Explanation
§ The Charlotte Department of Transportation operates trucks equipped with specialized equipment used for street and traffic signs installation.
§ This specialized equipment is integrated into the truck body, requiring customized fabrication of the vehicle body.
§ Adkins Truck Equipment Co. has been the only responsive bidder to previous solicitations for customized truck bodies.
§ Total expenditures are estimated to be $100,000.
Charlotte Business INClusion
Sole sourcing was required for this contract because price competition is not available and standardization and compatibility are necessary. Sole source contracts are exempt from CBI Program goals, as these contracts do not involve a competitive bidding process and do not present opportunities for subcontracting. This aligns with what is required by NC General Statute §143-129(e)(3).
Fiscal Note
Funding: General Capital Equipment Fund