Title
Site and Civil Engineering Services
Action
Action:
A. Approve contracts for site and civil engineering services for a term of three years with the following:
- Armstrong Glen, PC,
- Bolton & Menk, Inc.,
- Gavel & Dorn Engineering, PLLC,
- Timmons Group, Inc., and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Bill Witherell, General Services
Explanation
§ These contracts will provide as-needed site and civil engineering design services for maintenance and minor renovation projects across the city’s entire facility portfolio.
§ On October 31, 2025, the city issued a Request for Qualifications (RFQ); 14 responses were received.
§ The selected companies best meet the city’s needs in terms of qualifications, experience, and responsiveness to RFQ requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $400,000.
Charlotte Business INClusion
Contract goals were not established for these contracts because the scope of work required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective departments after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: General Services Operating Budget