Title
Heating, Ventilation, and Air Conditioning Preventative Maintenance and Repair Services
Action
Action:
A. Approve unit price contracts for heating, ventilation, and air conditioning preventative maintenance and repair services for a term of three years with the following:
* E2 Mechanical, LLC (WBE),
* Facility Systems Services, Inc.,
* Redblue LLC,
* Thermal Conditioning, Inc., and
B. Authorize the City Manager to renew the contracts for up to two, one-year renewal terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Joseph Lockler, Charlotte Water
Travis Hunnicutt, Charlotte Water
Explanation
* These contracts will provide preventative maintenance, repair, and replacement services on heating, ventilation, and air conditioning systems within Charlotte Water facilities.
* On October 6, 2025, the city issued a Request for Proposals (RFP); nine responses were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements
* At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Annual aggregate expenditures are estimated to be $2,400,000.
Charlotte Business INClusion
E2 Mechanical, LLC is a city-certified WBE. Contract goals were not established for this contract because the scope of work or goods does not present viable subcontracting opportunities. The selected companies will be responsible 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project's scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding:...
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