Title
Equipment and Tool Rental Services
Action
Action:
A. Approve the rental service of equipment and tools from a cooperative contract,
B. Approve a unit price contract with Sunbelt Rentals Inc. for the rental of equipment and tools for a term of three years under OMNIA contract #R241502, and
C. Authorize the City Manager to extend the contract for additional terms as long as the cooperative contract is in effect at prices and terms that are the same or more favorable than those offered under the cooperative contact.
Body
Staff Resource(s):
Brent Cagle, CATS
Angela Charles, Charlotte Water
Debbie Smith, Transportation
Explanation
§ Sunbelt Rentals Inc. provides equipment tool and rental services rentals at hourly, daily, weekly, and monthly rates under Omnia Partners Cooperative contract #R241502. These services are essential for operations across multiple city departments.
§ NC General Statute Section 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise.
§ Annual expenditures are estimated to be $500,000.
Charlotte Business INClusion
Cooperative purchasing contracts are exempt from CBI Program goals, as these agreements leverage contracts established by other governmental agencies and do not involve a competitive bidding process within the city. Subcontracting opportunities are typically not feasible under cooperative purchasing arrangements.
Fiscal Note
Funding: CATS Operating Budget, CDOT Operating Budget, and Charlotte Water Operating Budget