Title
Heavy-Duty Refuse Truck and Street Sweeper Maintenance and Repair
Action
Action:
A. Approve contracts for heavy-duty refuse truck and street sweeper maintenance and repairs for a term of three years with the following:
* Atlantic Emergency Solutions,
* Carolina Environmental Systems,
* Joe Johnson Equipment,
* On-The-Go-Fleet Services,
* TLG Peterbilt Charlotte, and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Chris Trull, General Services
Explanation
* General Services Fleet Management Division requires comprehensive maintenance and repair services for heavy-duty refuse trucks and street sweepers operated by the city.
* These contracts will include, but are not limited to, maintenance, repair, diagnostic, and warranty services on all heavy-duty refuse trucks and street sweeper trucks.
* On June 16, 2025, the city issued a Request for Proposals (RFP); seven responses were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Annual aggregate expenditures are estimated to be $730,000.
Charlotte Business INClusion
Contract goals were not established for this contract because there were no certified MWSBEs available within the city's database capable of performing the required work or providing the necessary goods. This determination was made based on a comprehensive search by CBI and relevant departments, utilizing the city's vendor registration system, relevant market research, and a...
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